Twin Falls Public Library

Board Minutes

Minutes of the Board of Trustees

Wednesday, September 9th 2020

  • Approved on Thursday, October 1st 2020

Minutes of the Board of Trustees Twin Falls Public Library The regular meeting of the Board of Trustees was held on Wednesday, September 9, 2020. The meeting was held in the Twin Falls Public Library’s Board Room. Attending the meeting were Trustees Debbie Dane, Elly Young, Monica D’Angelo, and Susie Kapeleris; Director Tara Bartley; Library Staff Erica Littlefield, Kathleen Lambert, and Jill Fleming

Chairman Debbie Dane called the meeting to order at 4:30 with brief introductions.

Congratulations and a special presentation to Kathleen Lambert for 20 years of dedicated service to the Twin Falls Public Library!

The Trustees MSC approval of the agenda for the September 9, 2020 meeting. Elly Young motioned to approve the agenda. Susie Kapeleris seconded the motion. Motion approved.

The Trustees MSC approval of the August 12, 2020 minutes. Susie Kapeleris motioned to approve the minutes from the August 12, 2020 meeting. Elly Young seconded. Motion approved.

Approval of Financial Statements: The Trustees MSC the approval of the August 2020 bills. Elly Young reviewed the August 2020 bills. Elly motioned to approve the August 2020 bills. Monica D’Angelo seconded the motion. Roll call vote taken. Approved 4-0

Financial/statistical report Tara reminded the trustees that we are almost at the end of the budget year, and we are to the good on our line items. The Trustees MSC the approval of the August financial and statistical reports. Monica motioned to approve the August 2020 financial and statistical reports. Elly seconded the motion. Roll call vote taken. Approved 4-0

Communications & Correspondence

The library will be closed on Monday October 12 for Columbus Day. It will be a paid holiday for full-time staff. We will not be using that as an all-day work day for staff.

The library will reevaluate to expand hours to the public to 10-6 Monday-Saturday. Staff hours will be 9-6 Monday-Saturday. Potential start date would be September 28.

We started putting out a calendar again that lists all our virtual programs that we are doing.

The drive-in movie we did in August was successful, and we will be doing another one at the end of September and in October.

City Council

No report

Library Foundation

This spring the library purchased hotspots specifically for students to use. If a student needs to check out a WiFi hotspot for school and they live outside the city limits, the Foundation will sponsor their card.

The Foundation’s golf tournament next week is full. The Foundation’s annual report will be out next month.

Finance & Budgeting

No report

Building & Grounds

No report

Planning & Public Relations

No report

Operations & Personnel

No report

Business Issues

Due to money available in our personnel budget, Tara proposed purchasing gift cards for staff as a thank you during these unprecedented times. Staff used their own utilities while working from home during the shutdown. The Trustees MSC the purchase of up to $6,000 in gift cards for staff. Susie Kapeleris motioned to approve the purchase of gift cards. Elly Young seconded the motion. Motion approved.

Library Staff

Jill Fleming started her new position as Circulation Supervisor this week. There will be lots of changes coming down the line with RFID. Jill said they have a really good team right now, and she appreciates everyone’s patience during this transition.

Library Director

Our budget did pass through the City. The RFID project did go through. If staff meet merit requirements, they will receive a 2% increase. Health insurance went up.

RFID Update: The Foundation paid for our RFID tags, but there is a 12 week lead time on the tags. We will be meeting with the company soon to start building a plan for conversion. Part of the RFID process will be adding more self-checkouts. Tara suggested having an outside source come in to look at the Circulation desk and the entrance to the library and get their input on how it should be remodeled. The board agreed to allow Tara to look into this process.

The mural in the children’s department is coming along very well. It is a forest scene and is being painted by Melisa Harris, an art student from CSI. We have also ordered new forest-themed furniture for that area. Foundation will be covering the costs of the mural.

IMLS has done a series of tests called REALM to see how long COVID-19 stays on different types of library materials. We are going to continue quarantining items for 3 days and then cleaning them before they are checked in.

We have had 2 people apply to be a library trustee. Interviews will be set-up to fill Teresa’s position.

Public Comment

No report

Additional Comments

Schedule meeting date Regular Board meeting: October 14 @ 4:30pm

Meeting adjourned: 5:16

respectfully submitted, Erica Littlefield, Youth Services Department Head

*sent to and reviewed by Susie Kapeleris, Secretary